5 Time Management Tips for Property Managers

Time management is essential in any job, but especially if you’re a property manager. As the primary point person for your properties, you need to juggle a lot of tasks and responsibilities. But as anyone who has ever had to balance work and personal obligations knows, time can be a luxury. Working efficiently and effectively is key to being an effective property manager. Not only does it help you get more done in less time, but it also reduces stress levels so that you have more time for friends and family outside of work. These 5 tips will help you make the most of your time so that you can accomplish everything on your to-do list without sacrificing your personal life.

Create a to-do list & check it twice

A to-do list is a great way to keep track of everything that needs to be done. Before you start your work day, review your to-do list and schedule your time accordingly. This will help you stay organized and focused so that you can accomplish everything on your list. If you leave your to-do list on paper, you can check items off as you complete them. If you use a digital to-do list, set reminders for regularly occurring tasks and deadlines to avoid forgetting them. If you’re a hands-on person, try using a checklist for routine tasks, such as monthly property inspections. This will help you avoid forgetting to complete these essential but often overlooked tasks.

Hold weekly meetings

If your business is large enough to employ a team, hold weekly meetings to discuss progress and challenges. Weekly meetings allow you and your employees to stay on top of tasks and provide a forum for discussing challenges and brainstorming solutions. Regular communication between management, staff, and contractors is essential to smooth operation of any property management business. If your business is small enough to have only one operator, hold weekly meetings to discuss your project or work plan. This will help you stay on track and avoid falling behind on important tasks.

Establish routines

If you have a routinely recurring task, such as monthly rent collections, create a routine for it. If you have different properties with different rent payment schedules, create routines for those as well. Doing so will help you check off frequently occurring tasks without the need for a lengthy to-do list. Routines make you more efficient, but they also save you time by keeping you from having to reinvent the wheel when you need to complete specific tasks on a regular basis.

Don’t forget to breathe

Taking deep breaths can help you stay calm and collected when faced with stress. It can also help you improve productivity when you’re feeling overwhelmed and overworked. Exercise can help you manage your time while also improving your health and well-being. If you have enough energy to go to the gym or go running outside, you can also fit in some time with your friends and family. This can help reduce your stress levels and improve your overall mood, which can be beneficial to your relationships with loved ones. Exercising also helps you manage your stress by releasing endorphins and improving your sleep. Remember to be flexible with your time and schedule so that you can make room for loved ones and other important events in your life.


These 5 tips will help you make the most of your time so that you can accomplish everything on your to-do list without sacrificing your personal life. Create a to-do list and check it twice, hold weekly meetings, establish routines, and don’t forget to breathe. Doing so will help you improve productivity while reducing stress levels.